Australian High Commission
Singapore
Singapore

Career Opportunities

Australian High Commission Singapore

There are two categories of staff employed at the Australian High Commission, Singapore. They include Diplomats and Locally Engaged Staff.

Diplomats are posted to Singapore by the Australian Government to undertake specific roles that hold diplomatic responsibilities.

Locally Engaged Staff (LES) are recruited locally and support the roles of Australian Diplomats. LES are employed by the High Commission on either an ongoing basis or a short term (fixed term) temporary basis with High Commission-specific terms and conditions of employment.

Job opportunities are listed below, when available.

Please submit applications in MS Word or PDF formats

The following documents must accompany all applications when applying for vacancies at The Australian High Commission;

  1. Curriculum Vitae
  2. Completed Application Pack

When applying for jobs at the Australian High Commission, Singapore, please refer to the following documents to assist with your application submission.

  1. The relevant job description for which you are applying.
  2. Guidelines to applying for a job with the Australian High Commission
  3. Application Pack

For more information on how recruitment at the Australian High Commission, Singapore is carried out, please click here: Recruitment at the Australian High Commission, Singapore.

Temporary Employment Register

The Australian High Commission, Singapore maintains a Temporary Employment Register, which is used to fill short-term vacancies. The Temporary Employment Register (TER) is open to candidates to submit an expression of interest for temporary, non-ongoing employment at the Australian High Commission (AHC). The TER enables us to temporarily employ appropriately highly skilled, motivated and experienced individuals at short notice for short - term (fixed term) contracts (up to 6 months).

Temporary employment opportunities arise from time to time for a number of different reasons including:

  • When permanent staff members in extended leave
  • During the period prior to filling a vacancy; or
  • To manage specific short term projects

NOTE FOR ALL CANDIDATES

  • The process involves but not limited to the declarations of the code of conduct, code of secrecy, etc.
  • Only candidates being shortlisted considered for a position will be contacted
  • Placement on the temporary employment register does not guarantee an offer of employment

HOW TO APPLY

Interested candidates must submit the following documents to [email protected]

  1. Completed Temporary Employment Register Application Form
  2. Latest CV with the employment history (MS Words or PDF format only)

Employment Opportunities - Locally Engaged Staff

Position currently open for recruitment: 2

Visits & Events Manager

ABOUT THE POSITION

The Visits and Events Manager (LE6: SGD 7,876 - SGD 8,525 per month) is a crucial role at the Australian High Commission (AHC), that works under broad direction to lead a small team managing all aspects of multiple and sometimes overlapping high-level visit programs and events, including for the Governor-General, Prime Minister, Portfolio Ministers, non-portfolio Cabinet Ministers, Shadow Ministers, Federal and State Parliamentarians and senior government officials.

The Visits and Events Manager will need to develop, implement, review and update High Commission policies and procedures – and train and support team members accordingly – to manage risk and ensure consistent, high quality service delivery by the team and across the High Commission. The Visits and Events Manager is required to identify, anticipate, and respond to stakeholder’s needs and expectations to achieve successful visit and event outcomes.

In addition to managing team resources (including developing work programs, allocating responsibilities across the team, supporting visits and functions unit officers’ professional development and welfare), the Visits and Events Manager will need to actively, personally deliver high-level events and logistical and protocol elements of high-level visits. Each visit program (and some high-level events) may involve significant out of hours work, including long hours, late evenings, and early mornings for which compensation is paid.

THE KEY RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:

  • Manage and coordinate visit program planning and arrangements, including protocol accommodation, transport, security and communications.
  • Organise and deliver diplomatic receptions and other high-level events at the Australian Residence and AHC, including procuring catering and other services and managing contractors, AHC and Residence staff and stakeholder expectations.
  • Represent the High Commission at external meetings and briefings, and influence key stakeholders to negotiate positive outcomes.
  • Build and sustain productive networks with Singapore Ministerial and Government Department officials and Non-Government Organisations and leverage these to produce positive outcomes for the Australian Government to deliver high level visit programs. 
  • Manage and sustain the High Commission’s relationship with key suppliers for visits and events, including hotels, airlines, transport providers, airport facilitation teams, caterers and others.
  • Manage competing priorities and work collaboratively across the AHC.
  • Prepare high quality official correspondence, including formal advice to Canberra on matters relating to visits, and responses to visit-related enquiries.
  • Provide a full range of stakeholder focussed administrative support services, including understanding, responding to, and resolving inquiries.
  • Provide sound advice and recommendations on visit and event management to AHC teams.
  • Apply judgment, knowledge, and discretion in interpreting and applying relevant financial and other instructions, guidelines, and procedures.
  • Manage allocated resources and examine financial expenditure in relation to official policy guidelines and exercise relevant financial delegations as appropriate.
  • Use SAP to process invoices and arrange payments to suppliers.

QUALIFICATIONS / EXPERIENCE

  • Strong judgement, decision making and complex problem-solving skills, including a demonstrated ability to develop and interpret policies, guidelines, regulations, and other relevant material.
  • Demonstrated leadership and management skills, including the ability to work collaboratively and as part of a team.
  • Experience in organising high profile visits, tours, and/or events, ideally for the Australian Government or other Governments.
  • Detailed knowledge of operations requirements of the transport sector, hotels, and event venues – or the demonstrated ability to quickly and proactively learn.
  • Ability to work highly flexible hours, with little notice.
  • High-level organisational skills and high level of adaptability to changing demands and circumstances.
  • Highly developed networking and stakeholder management skills
  • High level ability to communicate well and share information within the unit and with the High Commissioner and Deputy High Commissioner.
  • High level ability to work with visitors and their staff to ensure their reasonable requirements and expectations are satisfied.
  •  Strong IT skills with demonstrated ability in Microsoft Office including Word and Excel. Ability to use or to quickly and proactively learn to use SAP, Salesforce and other applications.

HOW TO APPLY

Please note that only complete applications will be accepted. Please ensure that your application contains all of the below requirements:

Applications should be submitted electronically to [email protected] by 23:59, 26 June 2024. Please note that late applications will not be accepted.

Only those applicants short-listed for interview will be contacted.  If you are not contacted within six weeks of the date of applications closing, you can consider your application unsuccessful.  The selection process usually takes several weeks, and short-listed applicants will be advised of the outcome.

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Accounts Assistant

ABOUT THE POSITION

Under direction, the Accounts Assistant (LE3: SGD 3,570 - SGD 3,846 per month) is responsible for providing high level support for the day to day delivery of financial services. The Accounts Assistant may also act as back up cashier and travel officer.

THE KEY RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:

  • Provide accounting and record keeping support services, and when required research financial transactions and provide information to stakeholders.
  • Prepare and process supplier accounts and invoices, journals and manage routine payments to local and international vendors. 
  • Perform monthly bank reconciliations as required under the Financial Management Manual (FMM).
  • Ensure that there is appropriate record keeping for all financial transactions and that the associated documentation is filed correctly in the records management information system.
  • Respond to routine enquiries from internal staff and external parties on financial matters.
  • Prepare accurate payment documentation for approval by delegate for a range of products, services and allowances.
  • Liaise with stakeholders in a timely way.
  • Provide general financial and administrative support, including the preparing financial documents.

QUALIFICATIONS / EXPERIENCE

  • A tertiary qualification in Accounting or Finance, and or demonstrated work experience and knowledge of financial and accounting practices is highly desirable
  • Administrative experience and strong customer service skills.
  • Excellent interpersonal skills with the ability to communicate across all levels in both written and oral form.
  • Intermediate level experience in Microsoft desktop software including Word and Excel
  • Sound organisational and time management skills.
  • Experience in the use of accounting software, in particular SAP (Added advantage)

HOW TO APPLY

Please note that only complete applications will be accepted. Please ensure that your application contains all of the below requirements:

Applications should be submitted electronically to [email protected] by 23:59, 26 June 2024. Please note that late applications will not be accepted.

Only those applicants short-listed for interview will be contacted.  If you are not contacted within six weeks of the date of applications closing, you can consider your application unsuccessful.  The selection process usually takes several weeks, and short-listed applicants will be advised of the outcome.

Position Department Status

  • Senior Public Affairs Officer (Media & Events) - Closed